Public Interest Projects Fiscal Sponsorship and Project Management Program Assistant
Click to download Fiscal Sponsorship & Project Management Program Assistant Job Description
OVERVIEW
Public Interest Projects is a public charity that operates grantmaking, technical assistance and strategic planning programs for institutional and individual donors interested in social justice and human rights issues. Public Interest Projects also manages funder collaboratives: Communities for Public Education Reform, the Four Freedoms Fund, and the State Infrastructure Fund. All of the collaboratives are multi-year, national grantmaking initiatives that engage private, corporate, family and individual funders.
Public Interest Projects offers fiscal sponsorship services to affinity groups and projects that do not have 501(c)(3) tax-exempt status. Fiscal sponsorship broadens the funding avenues that an organization or project can pursue, since 501(c)(3) nonprofit status is required for funding by most foundations, corporations and government agencies. Fiscal sponsorship fosters innovation in the non-profit sector by supporting and nurturing social entrepreneurs.
RESPONSIBILITIES
Include but are not limited to:
- Organizing and maintaining program files, databases, reference materials and mailing lists; handling all incoming and outgoing mail; and responding to general inquiries for information about Public Interest Projects fiscal sponsorship and project management services.
- Tracking all contracts, payments made, deposits received, and reporting deadlines from projects, and to funders.
- Preparing and submitting proposals and reports on behalf of sponsored projects.
- Coordinating logistics for meetings and assisting with follow-up work.
- Attending and recording notes of project meetings.
- Processing check requests, consultant contracts and grant disbursements.
- Assisting with the review and assessment of project proposals and managing fund disbursements.
- Assisting the Director with scheduling meetings, preparation and follow-up for workshops and presentations, and coordination of travel arrangements when necessary.
- Monitoring news coverage of fiscally sponsored projects.
- Maintaining the fiscal sponsorship portion of the Public Interest Projects website and updating web content, as needed.
- Some travel may be required.
- Other duties as assigned.
QUALIFICATIONS
The ideal candidate will have the following professional experience and personal qualities:
- At least two years of administrative experience; related program experience preferred.
- An affinity towards social justice issues a plus.
- Some familiarity with fiscal sponsorship services a strong plus.
- College degree preferred.
- Strong planning, administrative, and organizational skills; the ability to manage time efficiently and meet deadlines.
- High level of confidence and ability to work independently as well as within a team structure.
- Detail oriented, great organizational skills.
- Proven ability to juggle multiple tasks and tolerance for work under pressure.
- Proven ability to work well with diverse groups of people.
- Excellent oral and written communication skills.
- A patient and pleasant phone manner.
- Some basic bookkeeping skills.
- Proficient with windows‑based word-processing, spreadsheets, databases and Internet programs; familiarity with open source content management systems a plus.
TECHNICAL ENVIRONMENT
Microsoft Office Suite (Word, Excel, Access and Outlook).
COMPENSATION
Commensurate with experience. Excellent benefits.
HIRING POLICY
Public Interest Projects is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
Send letter and resume and writing sample to:
Lori Rosenblatt
Director of Operations & Human Resources
lrosenblatt@publicinterestprojects.org
Only those whose applications are being considered will be contacted.
